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Free Block Check
Trip App

New . For Events

Now housing tournaments.

Running a tournament, showcase, or multi-team weekend? A Fora-credentialed advisor sources the hotels, builds the booking page, and tracks every team's block so you can run the event instead of the front desk.

See Team Hotel Blocks → Personal Trip Planning →

Who This Is For

  • ✦ Tournament directors and showcase hosts with 10 to 100 traveling teams
  • ✦ Club and travel-ball organizations running several teams a weekend
  • ✦ Events whose last housing plan was "a Google Doc and hope"

Free intake call. No fee to the event: hotels pay the agency on contracted blocks.

Airplane wing view above the clouds, en route to plan a team retreat

New, For Events

Now housing tournaments.

Teams still need somewhere to sleep near the fields, and it still needs to work for the families paying for it. As a Fora-credentialed advisor, I bring the same rigor I've used on corporate group contracts for thirty years to sourcing hotels, building the booking page, and keeping every block on the right side of its cutoff date.

Who This Is For

How it works

Four steps from bracket to booked

No mystery. No upsell. Here's exactly what housing your event looks like.

1

Free intake call

30 minutes by Zoom. Venue, dates, expected team count, how far families will drive, what last year's housing got right (or didn't).

2

Hotel lineup

Within a week: a short list of event-approved hotels close to your venues, group rates at each, comp-room terms, and a plain-English summary of every contract before you sign anything.

3

Booking page + team outreach

One event booking page with your name on it. Teams pick from the approved list, families book their own rooms, and I track pickup against each block.

4

Event-week support

Real human reachable by text or email. Late team, block oversold, bus of 15U players at the wrong Hampton. I'm on it. No chatbot.

My take

What separates event housing that works from housing that doesn't

The hotels are doing half the work. Pick properties 25 minutes from the fields and the Sunday 8 a.m. game runs uphill. Distance, breakfast, and parking matter more than the brochure photos.
Two or three hotels beat twelve. Spreading 40 teams across a dozen properties looks generous and kills your negotiating position. Fewer, fuller blocks earn better rates and more comp rooms for coaches and umpires.
Cutoff dates are a culture moment. The team that misses the cutoff and pays rack rate tells every other team about it. I remind coaches at minus-10 and minus-3 days so that story doesn't get told.
Pickup tracking is the job. Knowing on Tuesday that a block is at 40% is the difference between releasing rooms and eating attrition. You get a weekly pickup report; you don't have to ask.
Comp rooms are real money. Standard group terms earn one free room night per 40 to 50 booked. That's coach rooms, official rooms, your staff. It's value the public booking sites never show you.
Where I book

The hotel brands I actively work with

Through Fora and direct partnerships I work with the group desks at these brands. Luxury partner programs (Marriott STARS, Virtuoso, Four Seasons) stay on the Personal Trips page where they belong.

Fairfield by MarriottCourtyardTownePlace SuitesResidence InnHampton by HiltonHome2 SuitesHilton Garden InnHyatt PlaceHyatt HouseDrury HotelsHoliday Inn ExpressStaybridge Suites

Housing partner to team-management platforms including Called Up Recruiting.

Sample brief

42-team 14U/16U showcase ·Kansas City · 3 nights

Three event-approved hotels within 12 minutes of the complex · one booking page shared with every team's coach · blocks sized to last year's pickup plus 15% · weekly pickup reports to the director · 11 comp room nights earned for coaches and officials · cutoff reminders sent to every team at minus-10 and minus-3 days.

Quick answers

Frequently asked

How much does this cost?
For most events, nothing to you. Hotels pay the agency a standard commission on contracted group blocks through Fora. Teams pay the same group rate they'd get by calling the hotel, usually better, because I'm negotiating the whole event, not one block. For fully custom events (shuttles, banquet space, multi-city), a planning fee may apply, quoted up front before any work begins.
What event size do you work with?
Roughly 10 to 100 traveling teams. Smaller than that and a single-team block is the better fit. Larger and you're in stadium-tour territory, which is a different category and I'll say so.
We already use a tournament platform or a housing company. Can you still help?
Often yes. If you have a quote or a "stay-to-play" arrangement, send it over. I'll tell you honestly whether I can beat it, and if I can't, I'll tell you that too.
Do you require stay-to-play?
No. I'll build the approved list and the incentives to use it; I don't believe in making a family's hotel choice a condition of their kid's bracket.
Do you handle flights or buses?
Charter buses for club organizations, yes, through partners I've used. Flights for individual families are usually best booked direct; the Trip App will tell them what to pack.
What if something goes wrong at the event?
Text or email. That's the entire reason to work with a person instead of a portal. Trip Happens, but I'm in your event's corner when it does.
Are you available for brand partnerships?
If you run a tournament platform, a team-management app, or a youth-sports brand and want to discuss co-marketing or a housing partnership, email me directly.

Ready to house your event?

Tell me a bit about the tournament and I'll get back within one business day to book a free 30-minute intake call. No commitment, no pressure.

Let's Talk Housing →